Bylaws

1. This association agrees to organize and accept the Constitution and Bylaws of the Ontario Federation of Home and School Associations (OFHSA).

2. The name of the association shall be the Woodfield Home and School Association, located in London, Ontario.

3. The association will report to the Thames Valley Council of Home and School (TVCHSA) and the Ontario Federation of Home and School.

Roles

4. The elected officers shall be: President, Vice-President, Secretary, Treasurer.

5. At its first meeting following the election of officers and committee chairs, the executive committee shall elect/appoint a member to be the representative to the TVCHSA. 

6. The representative shall, upon election/appointment, automatically become a member of the association executive committee.

7. The executive committee shall consist of the association’s elected officers (see #4) and include the past-president and the representative to the School Council. Additional executive committee positions shall be: No additional Executive Members

8. A representative shall be elected by the executive committee annually to the TVCHSA which this association is a member (see #3).

9. The president of the association (or an appointed designate), together with the TVCHSA representative, shall be the voting representatives to the Home and School Council.

Meetings

10. The schedule for executive committee meetings shall be determined each year by the members of the executive and shall not be less than the number of general meetings of the association.

11. The quorum of the executive committee meetings shall be 51% of the executive committee.

12. The number of association meetings to be held during the school year shall be determined by the executive in accordance with the needs and interests of the members. The annual meeting of the association shall be held prior to the end of June to elect officers and ratify the budget.

Woodfield Home and School Association
440 Princess Ave
London, On.
N6B 2B3

13. The quorum of association meetings and the annual meeting shall consist of members in good standing equal to the number of members of the association executive committee plus 2

14. Note: voting privileges begin 20 days after the initial membership is purchased.

15. A budget will be proposed by the executive committee, presented to and ratified by the association members, empowering the executive committee to conduct the business of the association.

16. In the event that an important or timely decision needs to be made between executive committee or association meetings, and the members are unable to meet, then the ‘OFHSA Guidelines for Electronic Voting’ shall be followed.

Finances

17. The executive committee shall be empowered to spend up to a maximum of $200 at any one meeting outside the pre-approved budget, for items of immediate importance. Items above this amount must be approved by a vote of the general membership.

18. The association shall pay to OFHSA such annual membership fees as set by the OFHSA Board of Directors and ratified at the OFHSA Annual Meeting. (Note: the association may choose to charge less or more per individual/family membership but must remit to OFHSA the fee amount ratified at the OFHSA Annual Meeting.)

19. The annual association membership fee shall be determined annually by the incumbent executive committee to meet the needs of the association.

20. The association shall pay to OFHSA the annual Association Insurance Fee, which covers the cost of liability insurance coverage for the individual association and its members.

21. The treasurer shall establish an association bank account, separate from any other school

22. organization, with at least three signing authorities, all of whom shall be OFHSA members in good standing. The signing authorities (association officers or executive members) shall be (list positions) President, Vice-President, Treasurer. All cheques require a combination of any two signatures from the designated signing authorities

24. The treasurer shall maintain and submit financial records (financial statements and ledgers, invoices, receipts and bank statements) for verification annually. The person does not have to be an accountant, but financial knowledge is preferred.

25. The association shall submit the following items to its Home and School Council each year based on OFHSA requirements: an executive list; a verified financial statement for the previous year; an approved operating budget for the current year; and a schedule of projected meeting dates. In the absence of a Home and School Council, items are to be submitted directly to the Federation.